This role supports the CEO Office by strengthening coordination, tracking priorities, and ensuring consistent follow-through on leadership decisions. Working closely with the Senior Manager – Projects & Planning, the role helps translate organizational priorities into structured action by managing documentation, supporting communication, and improving visibility on progress and key updates across teams.

Key Responsibilities

1. Planning and Tracking Support
   1. Maintain structured workplans, trackers, and action items for CEO Office priorities and projects to ensure clear visibility on progress.
   2. Gather updates from departments, identify delays or coordination gaps, and follow up to maintain alignment and momentum.
   3. Consolidate data and maintain updated information to support progress tracking and internal reviews.
2. Coordination and Operating Rhythm Management
   1. Liaise with cross-functional teams to align timelines, gather inputs, and ensure smooth information flow across shared initiatives.
   2. Coordinate forums, meetings, and engagements, including agenda preparation, compilation of pre-reads, documentation of discussions, and tracking of action items.
   3. Maintain shared documentation and tracking tools that strengthen alignment and accountability across teams.
   4. Follow up on cross-functional initiatives led by the CEO Office.
3. Communication, Reporting, and Documentation
   1. Prepare presentations, summaries, briefing materials, and background documentation to inform leadership discussions.
   2. Consolidate inputs from stakeholders, conduct basic analysis, and help highlight key updates and insights when required.
   3. Maintain updated records of priorities, decisions, and commitments to support internal communication.

• Strong organizational and coordination skills with the ability to manage multiple priorities simultaneously
• Ability to consolidate information from multiple sources and analyze it into clear, actionable outputs
• Proficiency in MS Office, especially Excel and PowerPoint
• Strong written and verbal communication skills

Attributes

• Highly detail-oriented, with strong follow-through on commitments.
• Strong interpersonal skills, comfortable working across teams, functions, and hierarchies
• Ability to stay organized in a fast-paced environment

Bachelor’s degree required

2 - 4 years in project coordination, program management, consulting support, or similar cross-functional roles.