The Senior Officer – Southern Zone will work as the operational right hand of the Head of Education Excellence (HEE), Southern Zone. The role manages the operational and administrative side of the zone's education activities, including budgets, monthly closing, reporting, data analysis, presentations, and logistics and travel arrangements. The incumbent will also manage education initiatives such as the online training programme and Train-the-Trainer (ToT) activities, including venue, hotel and transport arrangements. The ideal candidate is highly organised, confident with data and organisational systems, and able to work independently to deliver on time.

Support to Head of Education Excellence:

• Act as the primary operational and administrative support to the Head of Education Excellence (HEE), Southern Zone
• Manage HEE’s schedule, arrange meetings, and prepare agendas, minutes and follow-up actions
• Prepare presentations, briefs and documents for management meetings and reviews
• Coordinate travel plans and logistics for HEE, GM Southern Zone and zonal leadership

Education Initiatives and Training:

• Manage the operational delivery of education initiatives, including the online training programme (enrolment, scheduling, attendance tracking and completion records)
• Manage Train-the-Trainer (ToT) activities end to end: nominations, venue booking, hotel accommodation, transport, materials and on-site coordination
• Organise logistics for school visits, workshops and residential trainings across the zone
• Track progress of initiatives against plans and flag risks or delays to HEE

Budget, Finance and Closing:

• Manage and monitor the budget of Southern Zone education teams and initiatives
• Process purchase requisitions (PRs), vendor payments and expense claims through the relevant systems
• Follow up with Finance for timely disbursement of funds
• Complete monthly closing activities accurately and on time

Data, Reporting and Systems:

• Collect, clean and analyse education data to support HEE’s decision-making
• Prepare and submit periodic reports to management and relevant departments within deadlines
• Navigate and maintain records on organisational systems (finance, HR, procurement and training platforms)
• Maintain organised filing and documentation of all zonal education activities

Coordination:

• Coordinate with Finance, HR, Procurement, Admin and other departments on operational matters
• Resolve operational issues independently and escalate where needed
• Perform any other tasks assigned by the line manager

• Strong organisational skills, with the ability to manage multiple tasks and deadlines
• Confident in navigating organisational systems (finance, HR, procurement and online learning platforms)
• Data analysis and reporting skills; advanced proficiency in MS Excel, PowerPoint and Word
• Ability to prepare clear, professional presentations and reports
• Basic understanding of budgeting, financial processes and tax
• Experience coordinating events and logistics, including hotel, venue and transport arrangements
• Awareness of education policies and school improvement initiatives
• Strong written and verbal communication in English and Urdu
• Proactive, detail-oriented and able to work independently with discretion

Bachelor’s or Master’s degree from a reputed institution.

Minimum 1 year of experience in operations, administration, finance or programme coordination; experience in the education or development sector preferred.