The Assistant Manager – Fleet & Security is responsible for ensuring the efficient management of the organization's fleet operations and maintaining a safe, secure, and well-controlled Head Office environment. The role oversees fleet utilization, driver administration, fuel management, vehicle maintenance, security operations, CCTV surveillance, and the performance of both in-house and outsourced security personnel while ensuring compliance with company policies, regulatory requirements, and operational best practices.

Fleet Management:

• Manage the complete fleet operations of company-owned and leased vehicles.
• Ensure optimum vehicle utilization while maintaining operational efficiency.
• Develop and implement fleet policies, procedures, and compliance standards.
• Monitor vehicle allocation and movement to support business requirements.
• Maintain accurate fleet records including registration, insurance, permits, and compliance documentation.
• Coordinate vehicle replacement, disposal, and procurement activities as required.
• Prepare fleet-related reports, KPIs, and cost analysis for management.

Driver Management:

• Supervise company drivers and ensure professional conduct and discipline.
• Prepare driver duty rosters and allocate drivers according to operational requirements.
• Monitor driver attendance, leave, overtime, and performance.
• Ensure drivers possess valid licenses and comply with traffic regulations.
• Conduct periodic driver evaluations and safety awareness sessions.
• Investigate vehicle incidents, accidents, and traffic violations and recommend corrective actions.

Fuel Card & Fuel Management:

• Manage corporate fuel card issuance, allocation, and usage.
• Monitor fuel consumption and identify irregularities or misuse.
• Verify fuel expenses against mileage and vehicle utilization.
• Coordinate with fuel vendors regarding card management and issue resolution.
• Generate monthly fuel consumption reports and recommend cost-saving initiatives.
• Ensure compliance with company fuel usage policies.

Vehicle Repair & Maintenance (R&M):

• Plan and monitor preventive and corrective maintenance schedules.
• Coordinate repair and maintenance work with authorized workshops and vendors.
• Ensure timely servicing, inspections, and replacement of vehicle parts.
• Review repair quotations and control maintenance costs.
• Monitor vehicle condition and roadworthiness to ensure safety and reliability.
• Maintain complete maintenance history and service records for all vehicles.

Head Office Security Management:

• Ensure the overall physical security of the Head Office premises.
• Develop and enforce security procedures and access control protocols.
• Monitor visitor management systems and entry/exit procedures.
• Conduct routine security inspections and risk assessments.
• Respond promptly to security incidents and coordinate emergency response activities.
• Liaise with law enforcement and emergency services whenever required.
• Ensure compliance with organizational security standards and regulatory requirements.

CCTV Monitoring & Security Systems:

• Supervise the effective operation of CCTV surveillance systems.
• Ensure continuous monitoring of critical areas within the Head Office.
• Coordinate maintenance and functionality testing of CCTV equipment.
• Review CCTV footage for investigations and incident reporting.
• Maintain proper storage and confidentiality of surveillance recordings.
• Recommend improvements in surveillance coverage and security technologies.

Security Guard Management (In-house & Outsourced):

• Supervise the performance of in-house and outsourced security guards.
• Coordinate with third-party security service providers to ensure contractual compliance.
• Monitor guard attendance, deployment, discipline, grooming, and performance.
• Conduct regular inspections of security posts and patrol activities.
• Ensure adequate manpower coverage across all security locations.
• Arrange periodic security briefings, drills, and refresher training.
• Evaluate vendor performance and recommend improvements where necessary.

Compliance, Administration & Reporting:

• Ensure compliance with company policies, statutory regulations, and safety requirements.
• Maintain accurate documentation for fleet and security operations.
• Prepare monthly operational reports, budgets, and performance dashboards.
• Support annual budgeting and cost control initiatives.
• Develop Standard Operating Procedures (SOPs) for fleet and security functions.
• Assist management during audits and compliance reviews.
• Perform any additional duties assigned by management.

• Team management
• Coordination
• Analytical & reporting
• Works on ERP

Bachelor's degree in Business Administration, Management, or related discipline.

3-4 years of relevant experience in fleet management, administration, facilities, or corporate security.